Should a Bulk Action Preview Lock the Selection?

Should a Bulk Action Preview Lock the Selection?

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calendar_today ago • schedule1 min read

You select 20 records, review the preview, then click Confirm. While the dialog was open, another record started matching your filter. Should the action affect 20 records or 21?

I would keep the reviewed record IDs fixed and show the count beside the action. If a selected record has changed or is no longer eligible, the app should explain that before proceeding. Freezing the selection would not mean locking everyone else out of those records.

A live filter can still be useful when someone deliberately chooses “all matching records,” but that feels like a different promise. The confirmation needs to make that scope clear.

Would you freeze the selection at preview time, refresh it before confirmation, or let the user choose? Does your answer change for exporting records versus deleting them?

Cover: a robot confirms three selected documents inside a lock outline while a fourth document remains outside. Original AI-generated concept illustration, not a working product screenshot.

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